Staff Portal How-To

If you've been added as event staff (umpire, scorekeeper, announcer, etc.), you'll receive a personal link to your "My Games" portal — your one-stop page for managing your involvement in the event.

Getting In

• If you received a direct portal link with a PIN, open the link and enter your 4-digit PIN (the last 4 digits of your phone number).
• If you received an "Invite Link" instead, you'll enter your name and phone number the first time, and your portal is created automatically.

Viewing Your Assignments

The Assignments section at the top of your page lists every game you've actually been assigned to, grouped by day, showing the game number, time, and your assigned role (e.g., Umpire 1st, Scorebook). If you haven't been assigned anywhere yet, it will tell you to set your availability first.

Setting Your Availability

Below your assignments, the Availability section lists every game on the schedule, grouped by day (and by division, if the event has more than one).

1. 1

   Mark each game

   Click the thumbs-up icon to mark yourself Available or the thumbs-down icon to mark Unavailable.

2. 2

   Unresponded games stay unconfirmed

   Games you haven't responded to yet stay "unconfirmed" until you choose one.

Adding Role Preferences and Notes

Once you've marked a game available or unavailable, a comment icon appears next to it.

1. 1

   Click the comment icon

   To open the details pop-up.

2. 2

   Select preferred roles (optional)

   Choose one or more roles you'd prefer for that game (e.g., you'd rather scorekeep than announce).

3. 3

   Add a note (optional)

   Up to 500 characters — handy for things like "no more than two games a day" or "prefer back-to-back games."

4. 4

   Save your changes

   Or click "Clear all" to remove existing notes/preferences.

Everything you set is visible to the event organizer, who uses it to decide who to assign where.