Scheduling

TourneySpace gives organizers everything needed to build and manage a tournament schedule: fields, games, pre-game logistics, live scores, and a combined view of the whole event.

Managing Fields

Before adding games, set up the fields/locations where they'll be played.

1. 1

   Go to Manage Fields

   Found in your event's schedule section.

2. 2

   Add a field

   Enter a name, address/location, a Google Maps link, and any notes (e.g., parking or access instructions).

3. 3

   Reuse fields from past events

   If you've run other events, TourneySpace will suggest fields you've used before so you can import them instead of re-entering the details.

4. 4

   Edit or delete fields at any time

   Changes apply instantly to your field list.

Adding Games to a Division's Schedule

Each division has its own game schedule.

1. 1

   Open a division's schedule

   Add a game with a game number, date, time, and field.

2. 2

   Assign the two teams playing

   Pick a registered team directly, or set a placeholder like "Winner of Game 3" or "Loser of Game 5" for games that depend on earlier results — useful for playoff-style rounds.

3. 3

   Add optional notes

   For any special instructions on that game.

4. 4

   Edit or delete any game later

   Game numbers must be unique within a division.

5. 5

   Scores update dependent games automatically

   When you enter a final score, any other games referencing its "winner" or "loser" automatically update with the correct team name — no manual re-entry needed.

Adding a Bracket to a Division's Schedule

Each division can use a built-in bracket, a custom bracket from a Google Sheet, or no bracket at all. To add one, open the division's schedule, click Add Bracket, and choose a type. Teams and spectators reach the bracket from the View Bracket button on the division's public schedule.

Using a Built-In Bracket

TourneySpace creates the games for you, and the bracket fills in as you enter final scores.

1. 1

   Set team seeds (optional)

   On the Teams page, enter a seed for each team you want to seed. Seeded teams go straight into their spots when the schedule is built. Any other spot stays TBD until you fill it.

2. 2

   Choose a bracket

   The list starts on the bracket that matches your event's format and the division's max teams, and it includes every size up to that max.

3. 3

   Choose your options

   • Modified double elimination — available for double elimination brackets with 3 or more teams. There is no if-necessary game, and the winner of the final is the champion. It's already selected if your event's format is Modified Double Elimination
   • Seed labels — shows "Seed 1", "Seed 2", and so on under the first-round spots on the bracket
4. 4

   Confirm and build the schedule

   TourneySpace creates every game in the bracket. If your event has only one field, the games are set to that field. Add dates and times afterward.

If the division already has games, the last step shows any differences between them and the bracket. You can use the games you have, or remove them all and rebuild, which also loses their dates, times, fields, and staff assignments. Once a game has a score, rebuilding isn't available, and the bracket can only be enabled if the games match it.

Placing Teams in a Built-In Bracket

If some spots are still TBD, these options appear at the top of the Games list when there are teams to place:

• Advance Seeded Teams — moves teams with a seed into their spots. Use this when you set seeds after building the schedule
• Randomly Fill Teams — does the same for seeded teams, then draws the remaining teams into the open spots at random

Both only fill empty spots in games that haven't been played, so a team you've already placed stays where it is. You can also place a team yourself by editing a game. Both teams must be placed before a game can be marked Final.

Running a Built-In Bracket During Your Event

• Mark games Final as usual. Winners and losers move to their next games, and the bracket shows the results the next time the page loads
• Change a game's date, time, or field whenever you need to. The bracket isn't affected
• If the winners-bracket team wins the final, you'll be asked whether to delete the if-necessary game, since it won't be played
• If the schedule stops matching the bracket, an alert on the division's schedule page lists the differences

Need to shorten the event, for example because of weather? Click Edit Bracket, open Settings, and turn on Modified double elimination. You'll be asked whether to delete the if-necessary game. This isn't available once that game has been played.

Using a Custom Google Sheet

1. 1

   Create your bracket in a Google Sheet

   Make sure it's shared/viewable via link.

2. 2

   Add the sheet to the division

   Click Add Bracket, choose Custom Google Sheet, paste the URL, and save.

3. 3

   The bracket displays automatically

   It appears on the division's public bracket page for teams and spectators. You keep it up to date in the sheet.

Changing or Removing a Bracket

Click Edit Bracket on the division's schedule to see the bracket and its toolbar:

• Settings — change a built-in bracket's options, or a custom bracket's Google Sheet URL
• Enable Custom Bracket or Enable Built-in Bracket — switches type. The current bracket is turned off first, and the schedule stays as it is
• Delete Bracket — removes the bracket and its settings. The games stay on the schedule

If the final team count doesn't match your bracket and no game has a score yet, click Delete Bracket, then Add Bracket, choose the right size, and select Remove All Games and Rebuild. This also loses the games' dates, times, fields, and staff assignments.

Managing Pre-Game Assignments

This section handles pre-game logistics for each team — not staff. It covers batting cage and infield/outfield warm-up time slots, pre-game meeting times, and which dugout (1st base or 3rd base side) each team uses.

1. 1

   Set division-wide defaults once

   For example, "cage time starts 90 minutes before the game," or "team 1 uses the 3rd base dugout."

2. 2

   Click "Apply Defaults"

   This automatically fills in these times/assignments for every game in the division, calculated from each game's start time.

3. 3

   Fine-tune individual games

   Games without a set time will still get a dugout assignment, but time-based fields are left blank until a game time is added. Adjust any game by hand if it needs to differ from the defaults.

Game Management

From an individual game's page you can:

• Edit the game's number, date, time, field, teams, and notes, or delete the game entirely
• Enter each team's score and mark the game "Final" once it's complete — this triggers automatic winner/loser propagation to dependent games. A final game needs a score for both teams and can't end in a tie
• View the Game Staff panel, showing who is assigned to work that specific game (umpires and other event staff roles), with click-to-call phone numbers

Master Schedule View

The Master Schedule combines every division's games into one master view for the whole event.

• See all games across all divisions, sorted by date, time, and game number
• Filter by team, field, or date, and optionally hide completed games to focus on what's still upcoming
• Use this view for a bird's-eye check of the day's full slate — handy for spotting field conflicts or gaps across divisions at a glance