Add staff members, share staff portal links, send invites, and import staff from past events.
Event Staff lets you keep a roster of the umpires, scorekeepers, announcers, and other volunteers who help run your event, and gives each of them a personal portal to manage their own schedule.
Go to the Event Staff page
For your event.
Click "+ Add Staff"
Enter their details
First name, last name, and cell phone number (required), plus an optional email and notes.
Click "Add Staff Member"
Each staff member has their own portal where they set availability and view their assignments.
Open the staff member's detail page
Click their name, or Edit, from the roster.
Click "Get Staff Link"
It turns green and reads "Staff Link" once the account exists. The first time you generate a link, TourneySpace creates a portal account for that person automatically.
Share the QR code or copied link
Along with their PIN — a 4-digit PIN made from the last 4 digits of their phone number.
They log in with their PIN
By scanning the QR code or clicking the link, then entering their PIN to reach their schedule.
Instead of adding staff one at a time, you can let people register themselves.
Click "Invite Link"
From the Event Staff page.
Share the QR code or the copied link
A public sign-up page — post it in a group chat, text it, or print the QR code.
They sign themselves up
Anyone who visits it enters their name and phone number, which creates their staff record and portal account automatically, and takes them straight to their own schedule page. If someone with that phone number already signed up, they're simply signed back in.
If you've run events before, you can reuse your staff list instead of retyping it.
Click "Import Staff"
From the Event Staff page.
Choose one of your past events
From the list.
Click "Import" next to each staff member
Their name, phone, email, and notes copy into the current event (duplicates by phone number are blocked automatically).